Training completion tracker with expiry and role-based scheduling for HR teams

An HR manager who oversees compliance training — safety certifications, harassment prevention, HIPAA acknowledgments — needs to know not just that someone completed a training, but when it expires and who needs to redo it. In ADP's current training records, there is a start date and a completion date, but no expiry date field. That one missing field creates a manual tracking problem that someone is solving right now in a spreadsheet, and will keep solving on a recurring basis every time a certification cycle rolls over.

This is a structural problem, not an oversight. ADP Workforce Now is built around payroll and HR records. Training compliance is a secondary concern for the product team, and adding expiry logic to training records touches scheduling, notifications, and reporting — it's enough work that it stays on the backlog indefinitely. The people who feel the pain most (HR coordinators, compliance officers) don't have the organizational leverage to force a vendor roadmap change.

What these users need isn't a full LMS — they already have ADP and don't want to migrate. They need the missing layer on top: expiry tracking, automated reminders before a certification lapses, and a report showing who is current versus overdue, filterable by department or location. The current workaround — a spreadsheet with manually set calendar reminders — breaks every time someone changes roles, leaves the company, or a new hire is added.

This recurs on a fixed schedule by definition. Certifications expire annually or biannually. Every cycle, the same reconciliation problem comes back. That makes the retention case simple: the buyer either pays for this or spends 8–12 hours per cycle doing it manually.

What to build

Build a lightweight web app that syncs employee and training completion records from ADP Workforce Now via its existing API, adds an expiry date layer to each training record, and sends automated email reminders to employees and their managers 30/60/90 days before a certification lapses.

Where to start

Start with healthcare practices and outpatient clinics where HIPAA training recertification is annual and the compliance stakes are high enough that someone has budget authority to spend $100–200/month to not miss a deadline.

The hard part

ADP's API access requires the company to grant third-party credentials, which means your sales cycle includes an IT approval step even when the HR buyer is already convinced — that friction kills deals at small companies with no dedicated IT staff.

How it makes money

Monthly subscription priced per active employee tracked, with a minimum floor to cover small teams — expands naturally as headcount grows without any upsell conversation needed.